On-Demand Packaging & Batch Tracking for Bulk Products in Veeqo

The Challenge: Tracking Batch Numbers for Variable Package Sizes

If you store products in bulk containers (barrels, drums, pallets, totes) and package them on-demand in customer-requested sizes, you're facing a critical traceability challenge: how do you maintain lot number traceability when the same bulk batch is sold in dozens of different package sizes?

Most inventory systems, including Veeqo, struggle with this. They're designed for pre-packaged products with fixed SKUs, not for bulk products that are measured and packaged at order time. You can't prove which customer received which lot number when package sizes vary by order.

What Are On-Demand Products?

In TraceLot, we call these on-demand products — products that are:

• Stored in bulk containers (barrels, drums, pallets, totes)
• Measured and packaged at order fulfillment time, not in advance
• Sold in multiple package sizes from the same bulk inventory
• Tracked in minimum measurement units (grams, oz, lb, ml, etc.)
• Often mixed with pre-packaged inventory of the same product

Examples include protein powder sold in 1lb, 5lb, and 10lb bags; specialty chemicals sold by the ounce or gallon; coffee beans sold in custom quantities; or supplements packaged to customer specifications. All these scenarios require batch tracking at the measurement unit level, not the package level.

How Batch Tracking Works for On-Demand Products

TraceLot solves the on-demand packaging challenge with measurement unit-level batch tracking:

1. Configure your minimum measurement unit - Choose your base unit (grams, oz, lb, ml, etc.). Veeqo tracks inventory in this unit.
2. Create product variants in your shop - Set up variants for different package sizes (1lb, 5lb, 10lb bags). TraceLot automatically converts these to bundles of your minimum unit.
3. Receive bulk batches with lot numbers - When receiving a barrel or pallet, create a batch with the supplier's lot number in your minimum units (e.g., Lot ABC-123, 50,000 grams).
4. Orders automatically deduct in correct units - When a customer orders a 5lb bag, TraceLot deducts the correct quantity in your minimum units from the batch (e.g., 2,268 grams if minimum unit is grams).
5. Maintain complete batch traceability - Every order records which batch and lot number fulfilled it, regardless of package size ordered.

Mixing Pre-Packaged and On-Demand Inventory

Many businesses sell the same product in both pre-packaged bags and on-demand custom sizes. For example, you might stock 100 pre-packaged 1lb bags for quick fulfillment, plus a 50-gallon drum for custom orders.

TraceLot handles both seamlessly. Pre-packaged inventory and bulk inventory both draw from batches tracked in your minimum measurement unit. Each maintains its own batch number and lot lineage. When a customer orders a standard pre-packaged size, it ships from pre-packaged stock. When they order a custom size, it's filled on-demand from bulk stock. Both maintain full batch traceability.

Complete Inventory Ledger: Historical Snapshots

One of the most powerful features of TraceLot's on-demand product tracking is the complete inventory ledger. Every movement is logged in your minimum measurement unit:

• Batch receipts: when you received the bulk lot, quantity, lot number, expiry date
• Order fulfillments: which orders shipped from which batch, in what quantities
• Warehouse transfers: moving batches between locations with full audit trail
• Inventory corrections: adjustments for shrinkage, damage, or quality holds
• Batch recalls: removing specific lot numbers from available inventory

This ledger allows you to generate historical inventory snapshots — seeing exactly how much product you had at any specific point in time, which batches were active, and where they were located. This is critical for regulatory compliance, financial audits, and quality investigations.

Powerful Batch Management Tools

Managing bulk inventory requires flexibility. TraceLot provides powerful tools for batch operations:

• Batch transfers - Move specific batches between warehouses while maintaining lot number integrity and creating audit trail
• Batch corrections - Adjust quantities for damage, shrinkage, or cycle count discrepancies with required reason and date fields
• Batch recalls - Instantly identify and quarantine specific lot numbers, seeing every order that received affected batches
• Batch splitting - Divide large batches into smaller batches for better inventory rotation or warehouse organization
• Expiry management - Set expiry dates at batch level, receive alerts for approaching expirations, auto-block expired batches from orders

Every operation is logged with complete audit trail: who made the change, when, why, and what quantities were affected. Veeqo inventory syncs automatically in real-time.

How Product Variants Work with Minimum Units

When you create product variants in your shop (different package sizes), TraceLot automatically converts them into bundles of your minimum measurement unit. Here's how it works:

You don't need to manually calculate conversions or track multiple SKUs separately. TraceLot handles all unit conversions automatically while maintaining batch traceability across every order size.

Compliance and Regulatory Readiness

Regulatory agencies (FDA, USDA, state health departments) require complete lot-level traceability for recalls and quality investigations. Traditional inventory systems fail when products are sold in variable sizes because they can't prove which lot went to which customer.

TraceLot provides audit-ready documentation: Every order has a recorded batch number and lot code, even when package sizes vary. If a supplier recalls Lot ABC-123, you can instantly generate a report showing every customer who received product from that lot — regardless of whether they ordered a 1lb bag, 5lb bag, or custom 3.7lb size.

This turns a multi-day crisis into a 5-minute query, protecting your customers and demonstrating regulatory compliance.