Never ship expired stock again.
TraceLot splits your stock into tracked lots, assigns the earliest-expiring batch to every order, and holds back anything expired — automatically, inside the tools you already use.
“Zero expired shipments in 9 months.”
Warehouse Operations Manager, supplements brand
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WORKS WITH
SOON
Dates in your format (UK & US) · prices and currency follow your sales channel
Three sentences you never want to hear
If you sell anything with a date on it, these are the moments that cost money, reputation, and sleep. TraceLot exists to make each one structurally impossible.
MONEY
“We wrote off $12,400 of stock last quarter.”
Risk forecasts use your real order velocity to flag at-risk units up to 90 days out — so you discount, bundle, or push them while they still sell.
REPUTATION
“A customer just opened an expired jar.”
Every order is assigned the earliest-expiring lot, and expired stock is pulled from sale automatically. That shipment can't happen here.
THE AUDIT
“Send us the lot history by Friday.” — your auditor
One click exports every order and customer that received any lot, with the full ledger and certificates attached to the batch.
Everything you need to ship in-date
Eight jobs, one system. Each one has its own deep-dive if you want the detail.
FEFO allocation
Earliest-expiring lot on every order, automatically.
Recall readiness
Every affected order and customer, one click, one CSV.
Expiry risk forecasts
See write-offs 90 days out, priced in real velocity.
Bulk & repackaging
Drum-level lots by weight, packed to any size.
Pick & pack lists
Bin-sorted lists and slips with lot + expiry printed.
Warehouse transfers
Move stock between sites without losing the lot.
Plant passports & custom fields
Any parameter your industry demands, on every lot.
Audit-ready records
Ledger, certificates and lot history the FDA can read.
The life of LOT-26098-CS
These aren't mockups. Every screen below is TraceLot tracking the same real lot — RawHarvest Canary Seeds, expiring 04/08/2026 — from the day it arrived to the day the auditor asks about it.
Every unit becomes traceable
A pallet arrives and becomes lots — each with an expiry date, supplier, bin location, and any parameter your industry demands.
Lots on any product
Split stock into batches with lot code, expiry, supplier, and bin — synced from Veeqo or Shopify.
Plant passports & custom fields
Name your own batch field — plant passport, COA number, country of origin — and it follows the lot everywhere.
Certificates on the lot
Attach COAs and specs to the batch itself, so the paperwork lives where the auditor looks.
Bundles included
Kits and multipacks trace through to their component lots — no blind spots.
FEFO on autopilot
An order lands. TraceLot assigns the earliest-expiring lot, writes it on the order line, and refuses to touch anything expired.
Earliest expiry ships first
Every order line is allocated to the soonest-expiring in-date lot. No picker judgement calls.
Expired stock is held
Out-of-date lots leave sellable stock automatically — the mistake becomes impossible, not just unlikely.
Lot + expiry on the packing slip
You choose the format; lot, expiry, bin, and passport print on every Veeqo order line.
Pick and pack the right lot, first time
The pick list says exactly which bin and which lot — sorted by location, printable, one list per warehouse.
Bin-sorted pick lists
Walk the warehouse in order — location, lot, quantity. No backtracking.
One list per warehouse
Multi-warehouse orders split correctly; each site sees only its own items.
Print and go
A clean printed sheet with the lot codes pickers actually need.
Lot + expiry on every packing slip
Packers and customers see exactly which lot shipped — chips printed per line, barcode included.
See write-offs before they happen
Weeks before a lot dies, you know — based on how fast it actually sells, not a guess.
Velocity-based risk
Order history × remaining shelf life = units at risk, per product, 10 to 90 days out.
A daily email, not a dashboard chore
The risk summary lands in your inbox before the morning stand-up.
Reorder tips
Purchasing suggestions from real consumption, so you stop over-buying dated stock.
The recall drill takes one click
If a lot ever goes bad, you already know every order and customer that received it — and the paperwork is attached.
Recall CSV in one click
Every shipped order for the lot — customer, date, quantity — ready for FSMA, FDA, or Trading Standards.
A ledger for every lot
Receipt, orders, corrections, transfers — the full history with references.
Held stock warned
TraceLot flags units of the recalled lot still in your warehouse before they ship.
One order in. Everything handled.
A three-line order lands from your channel. Here's what TraceLot does with it — automatically, before anyone touches a shelf.
1 · ORDER IN
2 · FEFO ALLOCATE
3 · STOCK DEDUCTED
4 · PICK LIST
5 · PACKING SLIP
Organic Black Lentils
×8
RS-OBL-1
line 1 of 3
LOT-26071-BL
exp 23/07/2026 · earliest
−8 units
ledger #2 · 312 left
Bin B2-01
sorted by walk order
Lot + expiry printed
on the slip
Certified Kidney Beans
×6
RS-OSKB-1
line 2 of 3
LOT-26110-KB
exp 25/08/2026 · earliest
−6 units
ledger #2 · 508 left
Bin B2-11
same aisle, next stop
Lot + expiry printed
on the slip
Canary Seeds
×10
RH-CS-2
line 3 of 3
LOT-26098-CS
LOT-26034 skipped — expired
−10 units
ledger #3 · 420 left
Bin A1-04
plant passport shown
Passport on the line
GB-EW-10517
All five steps happen the moment the order syncs — no human in the loop until the pick list prints.
Sold by the gram.
Stored in barrels.
If your stock arrives in drums, barrels, or sacks and leaves as customer-sized packs, piece-counting tools fall apart. TraceLot tracks bulk lots by weight and repackages on demand — without ever losing the lot.
Track the drum, not the pouch
A 25 kg drum is one lot with one expiry. TraceLot tracks its remaining weight to the gram as you pack from it.
Sell any size from the same lot
3 oz, 6 oz, 12 oz, 24 oz — every packed size deducts weight from the same drum, so availability is always real.
FEFO by weight
Orders draw from the earliest-expiring drum first, and an expired drum is held — exactly like piece stock.
Full lot lineage for audits
The ledger shows every gram: drum received → repacked for orders → remaining balance. Recall works at drum level.
DRUM-2606-A · 25 kg drum · 754.9 oz remaining · packs 3–24 oz
See TraceLot in Action
Watch quick explainer videos to understand how TraceLot helps you manage batch tracking, expiry dates, and compliance.
TraceLot's FEFO Logic
Learn how TraceLot automatically assigns the oldest stock first to every order.
Audit and Compliance Readiness
See how TraceLot keeps you audit-ready with full batch traceability.
Managing On-Demand and Bulk Products
Discover how to track bulk inventory and on-demand packaging with TraceLot.
Supported Sales Channels
TraceLot integrates with your favourite e-commerce platforms. Connect your store and start tracking batches, lot numbers, and expiry dates in minutes.
Manual Tracking vs TraceLot
See how TraceLot eliminates the manual work and risk of spreadsheet-based batch tracking
| Feature | Manual Tracking | With TraceLot |
|---|---|---|
| Batch tracking | A spreadsheet nobody fully trusts | Lots synced from your channel, always current |
| Which lot ships first | Picker judgement — oldest stock dies on the shelf | Earliest-expiring lot assigned automatically (FEFO) |
| Expired stock | Found after a customer complains | Held from sale the day it lapses |
| Pick lists | Handwritten notes and backtracking | Bin-sorted and printable, per warehouse |
| Packing slips | No lot info — disputes drag for days | Lot + expiry printed on every line |
| A recall request | A week of spreadsheet archaeology | Every affected order in one CSV, one click |
| Expiry warnings | The skip finds them first | Velocity-based risk forecast in your inbox daily |
| Stock reconciliation | Hours every week, still drifts | Two-way sync, zero manual entry |
Built for teams selling products with a shelf life
Without lot tracking you can't enforce FEFO, expired items slip into orders, and a recall means days in spreadsheets.
TraceLot is built for teams selling anything with a shelf life — food & beverage, beauty, supplements, pet care, medical and lab supplies — including bulk buyers who repackage drums and barrels into customer sizes. Veeqo, Shopify, and more.
According to FDA and USDA traceability requirements, proper batch and lot tracking is essential for food safety compliance and recall readiness. TraceLot integrates with your sales channels for bidirectional sync, ensuring your inventory data stays accurate across all platforms.
Are you a compliance consultant or auditor? Learn how TraceLot helps your clients.
Batch Tracking for Your Industry
TraceLot is built for businesses managing products with expiry dates. See how we help your specific industry stay compliant and reduce write-offs.
Vitamins & Supplements
FDA 21 CFR 111
21 CFR 111 compliance, FEFO automation, and recall-ready batch traceability for dietary supplements.
Food & Beverage
FDA / USDA / FSMA
FSMA-compliant lot tracking with automated FEFO to prevent spoilage and ensure food safety.
Beauty & Cosmetics
EU 1223/2009
PAO tracking, EU/FDA compliance, and expiry protection for skincare, makeup, and beauty products.
Pet Food & Supplies
FDA / AAFCO
FDA and AAFCO compliant FEFO automation to keep pets safe from expired products.
Specialty Chemicals
OSHA / EPA
Full lot lineage from bulk drums to customer packages with SDS-ready batch records.
Medical & Lab Supplies
FDA / ISO 13485
FDA and ISO-compliant batch tracking for reagents, test kits, and medical supplies.
Don't see your industry? Book a Demo and we'll show you how TraceLot fits your business.
Real Results from TraceLot Customers
From spreadsheet chaos to zero expired shipments — see how businesses cut write-offs, saved time, and achieved full compliance.
Daniel M.
Inventory Director
Mid-size supplement distributor, 1,200 orders/month
We were tracking 150+ batches across Excel and writing off $6K monthly in expired inventory. Since switching to TraceLot's FEFO system, our write-offs dropped to under $1K. The daily expiry alerts give us time to run promotions instead of tossing product."
✓
85% reduction in write-offs
Ava L.
Warehouse Operations Manager
Organic beauty products company, 800 orders/month
Before TraceLot, we spent 7 hours weekly updating batch spreadsheets and manually checking expiry dates. One error led to 12 expired creams reaching customers — the complaints were brutal. Since implementing TraceLot, we've had zero expired shipments in 9 months and reclaimed an entire workday per week."
✓
Zero expired shipments in 9 months
Jason T.
COO
Fast-growing food distributor, 2,000+ orders/month
Our FDA audit would have been a nightmare without TraceLot's batch traceability. We passed with zero findings because we could trace every lot to every order in seconds. The automated Veeqo sync means our team never touches a spreadsheet. It's saved us countless hours and given us complete peace of mind."
✓
100% audit compliance
Pricing packages
Pick the plan that fits your workflow.
No setup fees. Cancel anytime.
Compare plans
Enterprise
For complex operations with heavy compliance needs
5,001+ orders/mo
Pro
For high-volume operations where audits matter
2,501–5,000 orders/mo
Growth
For growing brands with repeating expiry issues
1,001–2,500 orders/mo
Starter
For small brands getting real expiry risk for the first time
Up to 1,000 orders/mo
Mini
For small brands getting real expiry risk for the first time
Up to 500 orders/mo
Orders per month
enterprise
5,001+
pro
2,501–5,000
growth
1,001–2,500
starter
Up to 1,000
mini
Up to 500
Warehouses
enterprise
Unlimited
pro
Up to 5
growth
Up to 3
starter
1
mini
1
FEFO auto-allocation
enterprise
pro
growth
starter
mini
Batch & lot traceability
enterprise
pro
growth
starter
mini
At-risk SKU identification
enterprise
pro
growth
starter
mini
Audit-ready history
enterprise
pro
growth
starter
mini
Recall-ready traceability
enterprise
pro
growth
starter
mini
Audit reports
enterprise
pro
growth
starter
mini
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Are You a Compliance Consultant or Auditor?
Help your clients implement batch traceability they'll actually use. 10-minute setup, audit-ready records, instant recall reports.
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No more spreadsheets. No more guessing. Just clarity, control, and compliance — built for real warehouses.