Smart Stock Control for Expiring Goods

Shipping expired products damages your reputation and risks FDA, USDA, and other compliance violations. TraceLot prevents this by splitting stock into traceable batches with expiry dates, auto-assigning the earliest-expiring batch on every order (FEFO), holding back expired stock, and sending daily risk alerts — so you never ship expired items. Works with Veeqo, Shopify, and more.

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INSIDE TRACELOT

See How TraceLot Tracks Batches, Lot Numbers, and Expiry Dates

TraceLot inventory dashboard showing batch numbers, lot numbers, expiry dates, and stock levels

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TraceLot batch and lot tracking interface with FEFO allocation and expiry alerts

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TraceLot expiry management dashboard with risk forecasts and compliance tracking

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Video Tutorials

See TraceLot in Action

Watch quick explainer videos to understand how TraceLot helps you manage batch tracking, expiry dates, and compliance.

Tracelot's FEFO Logic

Learn how TraceLot automatically assigns the oldest stock first to every order.

Audit and Compliance Readiness

See how TraceLot keeps you audit-ready with full batch traceability.

Managing On-Demand and Bulk Products

Discover how to track bulk inventory and on-demand packaging with TraceLot.

View more videos on YouTube

Integrations

Supported Sales Channels

TraceLot integrates with your favourite e-commerce platforms. Connect your store and start tracking batches, lot numbers, and expiry dates in minutes.

Veeqo

Available

Shopify

Available

WooCommerce

Coming Soon

Etsy

Coming Soon

Amazon

Coming Soon

WHO IS IT FOR

Who Needs Batch & Lot Tracking?

Managing expiring inventory without batch and lot tracking is risky. You can't enforce FEFO, you risk shipping expired items, and recalls become nearly impossible to manage. Manual spreadsheets are error-prone and time-consuming, leading to costly write-offs and compliance gaps.

TraceLot is built for teams handling products with a shelf life — food & beverage, beauty/cosmetics, vitamins & supplements, pet care, medical and lab supplies, and specialty chemicals. It's also ideal for businesses that buy in bulk (barrels, drums, pallets) and repackage into customer-specific sizes on demand — maintaining batch traceability from the original bulk lot through every repackaged unit. TraceLot adds batch and lot tracking with expiry protection to your sales channels, keeping quantities in sync, guiding pickers to the right lot, and cutting write-offs without changing your existing workflow. Integrates with Veeqo, Shopify, and more.

According to FDA and USDA traceability requirements, proper batch and lot tracking is essential for food safety compliance and recall readiness. TraceLot integrates with your sales channels for bidirectional sync, ensuring your inventory data stays accurate across all platforms.

Are you a compliance consultant or auditor? Learn how TraceLot helps your clients.

TraceLot mobile app dashboard showing batch tracking and expiry management

Industries We Serve

Batch Tracking for Your Industry

TraceLot is built for businesses managing products with expiry dates. See how we help your specific industry stay compliant and reduce write-offs.

Vitamins & Supplements

FDA 21 CFR 111

21 CFR 111 compliance, FEFO automation, and recall-ready batch traceability for dietary supplements.

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Food & Beverage

FDA / USDA / FSMA

FSMA-compliant lot tracking with automated FEFO to prevent spoilage and ensure food safety.

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Beauty & Cosmetics

EU 1223/2009

PAO tracking, EU/FDA compliance, and expiry protection for skincare, makeup, and beauty products.

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Pet Food & Supplies

FDA / AAFCO

FDA and AAFCO compliant FEFO automation to keep pets safe from expired products.

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Specialty Chemicals

OSHA / EPA

Full lot lineage from bulk drums to customer packages with SDS-ready batch records.

Learn more

Medical & Lab Supplies

FDA / ISO 13485

FDA and ISO-compliant batch tracking for reagents, test kits, and medical supplies.

Learn more

Don't see your industry? Book a Demo and we'll show you how TraceLot fits your business.

Key Features

How Does TraceLot Prevent Expired Stock from Shipping?

Without proper batch and lot tracking, warehouses face constant risks: shipping expired products, failing audits, losing revenue to write-offs, and spending hours on manual reconciliation. TraceLot solves this with automated expiry management.

Batch & Lot Tracking with Expiry Management

Turn any product quantity into named batches with lot numbers, notes, and expiry dates so every unit is traceable beyond a single stock number.

FEFO on Every Order

Automatically tags order lines with the earliest-expiry batch and lot number, guiding pickers to the right lot and reducing errors and write-offs.

Two-Way Channel Sync

Receive new stock or mark a batch expired in TraceLot and your sales channel updates automatically — no manual reconciliation or double entry.

Expiry Holds & Safeguards

Expired units are auto-removed from sellable stock, preventing accidental shipments and helping you stay compliant.

Risk Forecasts & Alerts

Uses 30-day order velocity to predict at-risk units and shortfalls. Filter by 10/30/60/90 days and get a daily email summary.

Ledger & Corrections

See a full batch history with references to the orders it fulfilled. Handle refunds, warehouse transfers, and inventory corrections with full batch traceability and a clear audit trail.

OUR FRAMEWORK

The TraceLot Expiry Safety Protocol

One expired product reaching a customer can cost you far more than the item's value — reputation damage, compliance violations, and lost trust. TraceLot uses a 3-layer system to prevent this risk automatically. It handles all three layers without manual intervention, integrated directly with your sales channel.

Batch Intelligence

Every unit tagged with expiry date and batch ID. Complete traceability from receiving to fulfillment.

FEFO Allocation

Earliest-expiring stock automatically assigned first. No manual intervention required on any order.

Expiry Firewall

Expired stock automatically blocked from orders. Zero risk of shipping expired products to customers.

Unlike generic inventory systems that require manual workarounds, TraceLot's Expiry Safety Protocol is purpose-built for e-commerce and runs automatically on every single order — protecting your customers and your brand reputation. Works with Veeqo, Shopify, and more.

COMPARISON

Manual Tracking vs TraceLot

See how TraceLot eliminates the manual work and risk of spreadsheet-based batch tracking

Feature	Manual Tracking	With TraceLot
Batch Tracking	Spreadsheet chaos	Automated batch tracking
Expired Stock Protection	Risk of expired shipments	Auto-blocks expired stock
Stock Updates	Manual stock updates	Two-way channel sync
Expiry Alerts	No expiry alerts	Daily risk forecasts
Reconciliation	Hours of reconciliation	Zero manual entry
FEFO Allocation	Manual picker instructions	Automatic FEFO on every order

Plans

Pricing packages

Pick the plan that fits your workflow.
No setup fees. Cancel anytime.

Compare plans

Enterprise

For complex operations with heavy compliance needs

5,001+ orders/mo

first month FREE

Contact sales

Pro

For high-volume operations where audits matter

2,501–5,000 orders/mo

first month FREE

$149/mo

Start free trial

Growth

For growing brands with repeating expiry issues

1,001–2,500 orders/mo

first month FREE

$99/mo

Start free trial

Starter

For small brands getting real expiry risk for the first time

Up to 1,000 orders/mo

first month FREE

$69/mo

Start free trial

Mini

For small brands getting real expiry risk for the first time

Up to 500 orders/mo

first month FREE

$29/mo

Start free trial

Orders per month

enterprise

5,001+

pro

2,501–5,000

growth

1,001–2,500

starter

Up to 1,000

mini

Up to 500

Warehouses

enterprise

Unlimited

pro

Up to 5

growth

Up to 3

starter

mini

FEFO auto-allocation

enterprise

pro

growth

starter

mini

Batch & lot traceability

enterprise

pro

growth

starter

mini

At-risk SKU identification

enterprise

pro

growth

starter

mini

Audit-ready history

enterprise

pro

growth

starter

mini

Recall-ready traceability

enterprise

pro

growth

starter

mini

Audit reports

enterprise

pro

growth

starter

mini

View all features (19)▼

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Beta User Reviews

Real Results from TraceLot Customers

From spreadsheet chaos to zero expired shipments — see how businesses cut write-offs, saved time, and achieved full compliance.

Daniel M.

Inventory Director

Mid-size supplement distributor, 1,200 orders/month

Health & Wellness

We were tracking 150+ batches across Excel and writing off $6K monthly in expired inventory. Since switching to TraceLot's FEFO system, our write-offs dropped to under $1K. The daily expiry alerts give us time to run promotions instead of tossing product."

✓

85% reduction in write-offs

Ava L.

Warehouse Operations Manager

Organic beauty products company, 800 orders/month

Beauty & Cosmetics

Before TraceLot, we spent 7 hours weekly updating batch spreadsheets and manually checking expiry dates. One error led to 12 expired creams reaching customers — the complaints were brutal. Since implementing TraceLot, we've had zero expired shipments in 9 months and reclaimed an entire workday per week."

✓

Zero expired shipments in 9 months

Jason T.

COO

Fast-growing food distributor, 2,000+ orders/month

Food & Beverage

Our FDA audit would have been a nightmare without TraceLot's batch traceability. We passed with zero findings because we could trace every lot to every order in seconds. The automated Veeqo sync means our team never touches a spreadsheet. It's saved us countless hours and given us complete peace of mind."

✓

100% audit compliance

For Compliance Professionals

Are You a Compliance Consultant or Auditor?

Help your clients implement batch traceability they'll actually use. 10-minute setup, audit-ready records, instant recall reports.

Learn About Partner Access

FAQ

Have a Question?

What happens if I ship an expired product to a customer?

Shipping expired products can lead to customer complaints, negative reviews, potential lawsuits, and serious brand damage. For regulated products (food, supplements, cosmetics), it also risks FDA, USDA, or other compliance violations and fines. TraceLot prevents this by automatically blocking expired stock from your sellable inventory across all connected sales channels.

How do I prevent write-offs from expired inventory?

TraceLot uses 30-day order velocity to forecast which batches are at risk of expiring before they sell. You'll receive daily email alerts for batches expiring in 10, 30, 60, or 90 days, giving you time to run promotions or markdowns instead of writing off inventory.

What is FEFO and why is it better than FIFO?

FEFO (First-Expired-First-Out) prioritizes shipping products closest to expiration first, while FIFO (First-In-First-Out) only considers when stock arrived. For products with expiry dates, FEFO is essential — older batches don't always expire first. TraceLot automatically assigns the earliest-expiring batch to every order, ensuring you never ship expired stock and minimize write-offs.

Can my sales channel track which batch number was shipped in each order?

Most e-commerce platforms — including Veeqo and Shopify — don't track batch numbers or lot numbers at the order level. TraceLot fills this gap by automatically assigning batch numbers and lot numbers to every order line using FEFO (First-Expired-First-Out), creating a complete audit trail of which batch went to which customer.

How do pickers know which batch to pick for each order?

When TraceLot assigns a batch to an order, it automatically updates the order notes with the exact batch number, lot number, and expiry date. Pickers see this information directly in your sales channel when fulfilling orders — no separate system or manual lookup required. This ensures the correct batch is picked every time.

What happens to expired batches in my inventory?

When a batch reaches its expiry date, TraceLot automatically reduces the available quantity in your sales channel to zero, blocking it from being assigned to new orders. The inventory stays visible in TraceLot's ledger for compliance tracking, but customers can never purchase expired stock through your store.

How do I stay compliant with FDA and USDA regulations?

FDA and USDA traceability requirements mandate lot/batch tracking for food, supplements, and other regulated products. Laws like FSMA (Food Safety Modernization Act) and regulations such as 21 CFR 111 require lot-level traceability. TraceLot maintains full traceability records, including which batch was assigned to each order, expiry dates, and receiving history — everything you need for audits and recall readiness.

How does TraceLot help during a product recall?

Product recalls require knowing exactly which customers received affected batches. TraceLot maintains a complete order-level ledger, so you can instantly pull a report showing every order that included a specific batch number or lot number. This turns a multi-day crisis into a 5-minute query, helping you contact affected customers quickly and meet regulatory deadlines.

What if I have multiple warehouses?

TraceLot fully supports multiple warehouses. You can track batches separately by location, enforce FEFO at each warehouse, and maintain independent expiry tracking — all synced automatically with your sales channel.

Can TraceLot track batches when I repackage bulk products into smaller units?

Repackaging from bulk containers (barrels, drums, pallets) into customer-specific sizes often loses traceability. You can't prove which original bulk lot went into each packaged unit, creating compliance gaps and making recalls nearly impossible. TraceLot lets you split a bulk batch into multiple child batches during repackaging, maintaining full traceability from the original supplier lot through every final package with complete lot number lineage.

How does TraceLot eliminate manual spreadsheet work?

TraceLot syncs bidirectionally with your sales channel, so when you receive new stock or mark a batch expired in TraceLot, quantities update automatically. No more manual reconciliation, double-entry, or spreadsheet updates. Everything stays in sync.

How does TraceLot handle refunds and warehouse transfers?

Returns and warehouse transfers often break batch traceability. You can't track which batch was returned or which lot was transferred between locations, losing compliance visibility and audit trail. TraceLot tracks batch movements across all operations: when a customer returns an item, you can receive it back to the original batch; when transferring between warehouses, the batch and lot number stay intact. Every movement is logged with warehouse location, date, and reason for a complete audit trail.

How long does it take to set up TraceLot?

Setup takes about 10 minutes. Connect your sales channel (Veeqo, Shopify, or other supported platform), import your existing inventory, and start receiving new batches with expiry dates. TraceLot begins enforcing FEFO on orders immediately — no data migration, training, or warehouse reconfiguration required.

What happens after my free trial?

After the first month free, you can choose a plan based on your order volume or cancel — no commitments required. You can upgrade, downgrade, or cancel anytime from your settings.

Which sales channels does TraceLot support?

TraceLot currently integrates with Veeqo and Shopify, with WooCommerce, Etsy, and Amazon coming soon. Each integration offers bidirectional sync, FEFO allocation, and expiry management tailored to the platform.

Stop losing track. Start using TraceLot.

Get started with TraceLot

No more spreadsheets. No more guessing. Just clarity, control, and compliance — built for real warehouses.

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