CBD & Hemp Batch Tracking for Veeqo Sellers

The Challenge: State Compliance for CBD & Hemp Products

If you're selling CBD, hemp, or cannabis-derived products through Veeqo, you're navigating one of the most heavily regulated product categories in e-commerce. Federal and state laws require lot-level traceability from cultivation through customer sale, with strict documentation requirements.

The 2018 Farm Bill legalized hemp federally but left regulation largely to states. Each state has different requirements for seed-to-sale tracking, COA (Certificate of Analysis) management, THC limits, and compliance reporting. Without automated batch tracking, maintaining compliance across multiple sales channels is nearly impossible.

Why CBD & Hemp Sellers Need Batch Tracking

CBD and hemp sellers face unique inventory challenges beyond typical expiring products:

• Federal requirement: hemp must contain <0.3% THC, verified per batch
• State seed-to-sale tracking from cultivation through customer sale
• COA (Certificate of Analysis) must be linkable to every customer order
• Cannabinoid potency degrades 10-20% per year, affecting product efficacy
• Product recalls when batches fail testing or exceed THC limits
• Payment processor requirements for COA documentation
• Customer expectations for fresh product with maximum potency

TraceLot solves these challenges by adding batch and lot tracking with COA management directly into your Veeqo workflow. Maintain state compliance, link COAs to orders, and ensure customers receive fresh products with maximum cannabinoid potency.

How Batch Tracking Works for CBD Products

TraceLot integrates with Veeqo to provide state-compliant batch tracking for CBD and hemp products:

1. Connect your Veeqo account using OAuth integration
2. Import your CBD/hemp products that require batch tracking and COA management
3. Create batches with comprehensive details: lot number, harvest date, production date, source farm/processor, COA upload, cannabinoid profile (CBD/THC mg), expiry date
4. Attach COA to each batch - Upload Certificate of Analysis PDF, automatically linked to all orders from that batch
5. FEFO automatically assigns batches - Ship earliest-produced batches first to maximize cannabinoid potency for customers
6. Track seed-to-sale chain of custody - Complete records from source through customer order for state compliance
7. Monitor THC compliance - Only batches with passing COAs (<0.3% THC) are available for order allocation

COA (Certificate of Analysis) Management

Certificates of Analysis are the foundation of CBD product compliance and customer trust. Each production lot requires a COA from an ISO-certified lab showing:

• Cannabinoid profile - CBD, THC, CBG, CBN, CBC levels in mg per serving
• THC compliance - Total THC must be <0.3% for legal hemp products
• Contaminant testing - Pesticides, heavy metals (lead, arsenic, mercury, cadmium), residual solvents
• Microbial testing - Absence of mold, yeast, E. coli, Salmonella
• Potency verification - Confirms labeled CBD content matches actual tested content
• Batch identification - Lab links test results to specific lot number

With TraceLot's COA management: Upload COA PDF to the batch record. When customers request proof of testing, you can instantly provide the COA for their specific order. State regulators or payment processors requesting documentation receive complete COA records linked to customer orders. Every order maintains traceability to its tested source batch.

Cannabinoid Potency Degradation & FEFO

CBD and other cannabinoids degrade over time through oxidation, heat, and light exposure. A tincture labeled "1000mg CBD" loses potency as it ages:

• Month 0 (production): 1000mg CBD
• Month 6: ~950mg CBD (5% loss)
• Month 12: ~850mg CBD (15% loss)
• Month 18: ~750mg CBD (25% loss)
• Month 24: ~650mg CBD (35% loss)

FEFO (First-Expired-First-Out) allocation solves this by automatically shipping oldest batches first. Customers receive products with maximum cannabinoid content, improving efficacy and satisfaction. This is especially critical for therapeutic CBD products where customers depend on consistent dosing.

Seed-to-Sale Tracking for State Compliance

Many states require complete chain of custody documentation from hemp cultivation through customer sale. Here's what seed-to-sale tracking entails:

• Cultivation - Source farm name, license number, harvest date, field/greenhouse ID
• Extraction/Processing - Processor facility, license number, extraction date, method (CO2, ethanol, etc.)
• Manufacturing - Production facility, batch production date, formulation details
• Testing - Lab name, COA number, test date, results
• Packaging - Packaging date, lot number assignment, expiry date
• Distribution - Wholesale transfers (if applicable), distributor license numbers
• Retail Sale - Customer order number, sale date, quantity, destination state

TraceLot maintains this complete chain in batch records. During state audits, you can provide documentation showing the full journey from farm to customer for any order.

CBD Product Recalls & Failed Testing

CBD product recalls happen for several reasons:

• THC exceeds 0.3% - Makes product federally illegal, must be recalled immediately
• Failed contaminant testing - Pesticides, heavy metals, or microbial contamination above safe limits
• Potency mismatch - Actual CBD content significantly lower than label claims (consumer fraud)
• Labeling errors - Incorrect cannabinoid content, missing warnings, wrong ingredients

With batch tracking, CBD recalls are manageable: Query the affected lot number, instantly see which customers received that batch, export customer list, notify customers immediately, process refunds/replacements, provide state regulators with complete traceability records. What takes 5 minutes with batch tracking takes days or weeks with manual records.

Multi-State Compliance Challenges

CBD sellers shipping to multiple states must navigate a patchwork of regulations:

• California - Requires Prop 65 warnings, strict testing standards, retailer license verification
• Colorado - Hemp Program registration, COA requirements, THC limits strictly enforced
• New York - Cannabinoid Hemp Program, specific labeling requirements, COA submission to state
• Texas - Conservative enforcement, COA requirements, limits on product claims
• Idaho, South Dakota, Nebraska - CBD restrictions or bans, shipping risks

Batch tracking helps by: storing state-specific compliance notes per batch, documenting which states each batch can legally ship to, maintaining COAs meeting each state's testing requirements, and providing audit trail if state questions arise.