Multi-Warehouse Batch Tracking & Transfers for Veeqo

The Challenge: Lost Traceability in Multi-Warehouse Operations

If you operate multiple warehouses in Veeqo and handle products with batch numbers or expiry dates, you're facing a critical traceability challenge: how do you maintain batch integrity when transferring inventory between locations, processing returns, or making inventory corrections?

Veeqo doesn't natively track batch-level movements across warehouses. When you transfer 50 units from your California warehouse to your New York warehouse, you know the quantity moved, but you don't know which specific lot went to which location. This breaks batch traceability and creates compliance gaps.

Why Multi-Warehouse Operations Need Batch Tracking

Multi-warehouse operations face unique batch tracking challenges:

• Warehouse transfers break batch traceability in standard systems
• Customer returns can't be tracked back to original lot number
• Inventory corrections and adjustments lose batch-level detail
• Can't enforce FEFO independently at each warehouse location
• No audit trail showing which warehouse had which batch at any given time

TraceLot solves these challenges by tracking batch movements across all warehouse operations: transfers maintain lot number integrity, returns go back to original batches, and corrections are logged with full audit trail. Every movement is documented with warehouse location, date, and reason.

How Warehouse Transfer Tracking Works

TraceLot maintains batch integrity across all warehouse movements:

1. Configure warehouse locations - Set up each Veeqo warehouse in TraceLot for independent batch tracking per location
2. Receive batches at specific warehouses - When receiving stock, create batches with lot numbers at the warehouse where inventory arrives
3. Transfer specific batches between warehouses - Move batch quantities from source to destination warehouse, maintaining lot number and expiry date
4. Log every movement automatically - TraceLot records date, source warehouse, destination warehouse, quantity, and reason for complete audit trail
5. Sync with Veeqo in real-time - Inventory quantities update automatically at both warehouse locations

Handling Customer Returns with Batch Traceability

Customer returns create unique batch tracking challenges in multi-warehouse operations. A customer in New York might return a product that was originally shipped from California, and the return gets processed at the New York warehouse.

TraceLot maintains batch traceability through returns. When processing a return, you can receive it back to the original batch at whichever warehouse processes the return. The batch's location updates, but the lot number and expiry date stay intact. You can also note the return reason and condition (opened, damaged, expired) for full traceability.

This is critical for quality investigations. If multiple customers return products from the same batch, you can identify a pattern immediately — even if the returns were processed at different warehouse locations.

FEFO Allocation Across Multiple Warehouses

Enforcing FEFO (First-Expired-First-Out) becomes complex in multi-warehouse operations. You need to ship the earliest-expiring batch from whichever warehouse is fulfilling the order, not across all warehouses globally.

TraceLot's multi-warehouse FEFO system works intelligently: When an order is assigned to a specific Veeqo warehouse, TraceLot selects the earliest-expiring batch from that warehouse's inventory only. This prevents a California warehouse from being assigned a batch that's only available in New York, while still ensuring the freshest stock ships from each location.

Inventory Corrections with Batch-Level Audit Trail

Sometimes you need to adjust batch quantities due to damage, shrinkage, quality holds, or cycle count discrepancies. Most systems break batch traceability during corrections, losing critical compliance data.

TraceLot maintains full audit trail for corrections. When you adjust a batch quantity, you enter the reason, date, and notes. Veeqo quantities update automatically, and every correction is logged with complete audit trail showing who made the change, when, and why.

This is essential for compliance audits. Regulators want to see not just current batch quantities, but the complete history of adjustments, transfers, and corrections that led to the current state.

Complete Batch Movement Ledger

TraceLot maintains a complete ledger showing every movement of every batch across all operations:

• Initial receiving: which warehouse, quantity, lot number, expiry date
• Order fulfillments: which orders shipped which batch, from which warehouse
• Warehouse transfers: source warehouse, destination warehouse, quantity, date, reason
• Customer returns: which batch was returned, to which warehouse, condition notes
• Inventory corrections: adjustment amount, reason, date, operator

Each ledger entry includes timestamp, warehouse location, quantity change, and reference (order number, transfer ID, correction ID). This creates an audit-ready trail for compliance investigations, quality audits, and regulatory inspections.